Hiring Privacy Policy
Effective Date: 15 June 2025, 2:30 AM
At ClipmindAi, we are committed to protecting your personal data during the recruitment process. This Hiring Privacy Policy explains how we collect, use, and safeguard the information you submit when applying for a role with us.
1What Data We Collect
When you submit a job application through our hiring page, we collect the following personal information:
- Full name
- Age or date of birth
- Email address
- Resume or CV (which may include employment history, education, skills, certifications, references, etc.)
We do not collect any sensitive personal data (e.g., health, religion, biometric data) unless voluntarily submitted by you and required by law.
2How We Use This Information
We process your information solely for recruitment purposes, including:
- Assessing your suitability for the role applied
- Contacting you regarding your application status
- Communicating about future opportunities (only if you consent)
- Keeping a record for compliance and internal HR review
Your data will not be used for marketing or shared with unrelated third parties.
3Legal Basis for Processing
We collect and process your personal data based on:
- Your consent when submitting an application
- Legitimate interest to assess your suitability for employment
- Legal obligations (e.g., recordkeeping for equal opportunity compliance)
You may withdraw your consent at any time by contacting us.
4Data Sharing
Your application data is securely stored and may be accessed internally by authorized HR personnel or hiring managers.
We do not share your information externally except with trusted services (e.g., secure email or document storage providers) under confidentiality agreements and in compliance with data protection laws.
5Data Retention
We retain applicant data for a reasonable period:
- Successful candidates: As long as required for employment
- Unsuccessful candidates: Usually no longer than 12 months after the position has been filled unless you consent to be considered for future roles
You may request deletion of your application at any time.
6Your Rights
You have the right to:
- Request access to your data
- Request correction of inaccurate information
- Request deletion of your data
- Withdraw your application or consent
- Object to or restrict processing
- File a complaint with your local data protection authority
To exercise your rights, email: info@clipmindai.com
7Security
We use industry-standard measures to protect your personal data from unauthorized access, disclosure, or loss. Access is limited to HR and relevant decision-makers.
8International Transfers
If you are located outside India, your data may be transferred and processed in India or other countries where our service providers are based. We ensure all transfers are done under appropriate legal safeguards.
9Updates to This Policy
We may update this Hiring Privacy Policy to reflect legal changes or improvements to our hiring practices. The revised version will be posted on this page with a new effective date.
📧Contact Us
For any questions regarding this policy or your data, please contact: